Paropakar Maternity and Women's Hospital Equipment Procurement (Fiscal Year 2081/082)

Project Description: Invitation for Sealed Bids – Paropakar Maternity and Women's Hospital Equipment Procurement (Fiscal Year 2081/082)

Paropakar Maternity and Women’s Hospital, located in Thapathali, Kathmandu, has issued an official notice inviting sealed bids for the procurement of specific hospital equipment for the fiscal year 2081/082. The notice outlines procedures, eligibility criteria, bid submission deadlines, and detailed procurement requirements. This essay explores the full scope of the bid invitation, highlighting crucial information, guidelines, and details extracted from the official document.

Introduction to the Project

The notice was first published in 2081/01/23 (Nepali calendar) and aims to acquire four major categories of medical equipment to enhance the hospital’s operational capacity. The procurement process adheres strictly to Nepal’s Public Procurement Act, 2063, and its regulations. Bidders are requested to submit sealed bids to supply the required equipment within the mentioned deadlines.

Important Instructions for Bidders

1. Eligibility Requirements

Interested bidders must be legally registered firms or companies eligible to participate in public procurement. The following documentation must accompany each bid:

A copy of the firm/company registration certificate.
A copy of VAT/PAN certificate.
A valid tax clearance certificate.
Proof of authorization (if bidding on behalf of manufacturers or suppliers).
A company profile highlighting relevant experience.

2. Procurement Method

The hospital is adopting the “Sealed Quotation” method, which is an approach designed for small-scale procurements. This method ensures transparency and competitiveness among bidders.

3. Document Purchase and Submission

Bid documents must be obtained from the hospital’s administration office during regular working hours within 15 days of the first publication date.
A non-refundable fee of NPR 1,000 must be deposited for each item’s bid document.
The documents can be obtained until 2081/02/06 (within office hours).
The final date and time for bid submission is 2081/02/07 at 12:00 PM.
Bids will be opened on 2081/02/07 at 1:00 PM in the presence of bidders or their representatives.

4. Bank Details for Fee Submission

The fee must be deposited at Rastriya Banijya Bank, Thapathali Branch.
Office code: 370013501
Revenue Account Number: 14229
Office Name: Paropakar Maternity and Women’s Hospital
Budget Head No.: 3500014

5. Additional Information

In case the deadline falls on a public holiday, the next working day will be the effective date for submission and opening.
The hospital reserves the right to reject bids wholly or partially without assigning reasons.

Extracted Table Details (Pointwise)

Below is a detailed breakdown of the table content listed in the bid notice:

1. Bloodbank Equipments

IFB No.: 32/2081/082
Equipment Name: Bloodbank Equipments
Procurement Type: Sealed Quotation
Document Purchase Fee: NPR 1,000
Estimated Cost (Without VAT): NPR 19,45,475.00
Last Date & Time for Bid Submission: 2081/02/07, 12:00 PM
Bid Opening Date & Time: 2081/02/07, 1:00 PM

2. Oocyte Aspiration Pump

IFB No.: 33/2081/082
Equipment Name: Oocyte Aspiration Pump
Procurement Type: Sealed Quotation
Document Purchase Fee: NPR 1,000
Estimated Cost (Without VAT): NPR 3,15,000.00
Last Date & Time for Bid Submission: 2081/02/07, 12:00 PM
Bid Opening Date & Time: 2081/02/07, 1:00 PM

3. Air Handling Unit

IFB No.: 34/2081/082
Equipment Name: Air Handling Unit
Procurement Type: Sealed Quotation
Document Purchase Fee: NPR 1,000
Estimated Cost (Without VAT): NPR 9,00,000.00
Last Date & Time for Bid Submission: 2081/02/07, 12:00 PM
Bid Opening Date & Time: 2081/02/07, 1:00 PM

4. Irrigation Pump

IFB No.: 35/2081/082
Equipment Name: Irrigation Pump
Procurement Type: Sealed Quotation
Document Purchase Fee: NPR 1,000
Estimated Cost (Without VAT): NPR 4,00,000.00
Last Date & Time for Bid Submission: 2081/02/07, 12:00 PM
Bid Opening Date & Time: 2081/02/07, 1:00 PM

Key Points of Emphasis

- Transparent Procurement Process:

The hospital strictly adheres to Nepal’s Public Procurement Act and ensures that the sealed quotation method is conducted with fairness and integrity.

- Equal Opportunity for Participation:

The notice allows all eligible and interested national suppliers, companies, or firms an equal chance to participate.

- Deadline-Oriented Process:

Strict deadlines are maintained for purchasing documents and bid submission, ensuring timely and organized procurement.

- Reasonable Document Fee and Cost Estimates:

The bid document purchase fee is kept minimal (NPR 1,000), making it accessible. The cost estimates are also provided clearly to help bidders prepare their proposals accordingly.

- Availability of Support:

Any confusion or clarification related to the procurement process can be addressed directly with the hospital’s administration department.

- Centralized Banking Information:

All financial transactions, especially related to the purchase of bid documents, must be routed through a specific bank with precise office codes and account numbers for transparency.

Conclusion

The procurement notice from Paropakar Maternity and Women’s Hospital represents a structured and transparent effort to enhance healthcare service delivery by acquiring crucial medical equipment. From bloodbank tools to modern air handling units, each item listed plays a pivotal role in improving maternal and women's health services.

Interested suppliers and companies must take careful note of the submission deadlines, required documentation, and financial procedures. With a well-documented and legally compliant bidding process, the hospital ensures an environment of fairness and quality procurement—aligning with the broader goals of enhancing medical infrastructure in Nepal.